Curation of BOR-Owned Collections - MIAC

Following 36 CFR Part 79, the responsibilities of the depositor (Reclamation) and the museum are to be as follows:

1. The Repository shall:

1. Perform long-term curatorial services for the Collection per 36 CFR 79 and the Museum’s policies.

2. Perform an annual inventory of the Collection following 411 Department Manual requirements and report on this inventory to Reclamation. If there is any loss, theft, destruction, or damage to the Collection, report this to Reclamation, along with information about use of the Collection, and progress made in accessioning, cataloging, conserving, or otherwise caring for the Collection.

3. At the beginning of the Agreement (in FY2015), complete a facility checklist and submit it to Reclamation.

4. Review and approve requests for destructive analysis of common objects within the Collection following Museum policies without notification to Reclamation. However, the Museum shall seek Reclamation’s approval of any proposal to destructively analyze rare, significant or controversial objects within the Collection.

5. Credit Reclamation with ownership of the Collection when utilized for public display or other use with the credit line: “Collections of the U.S. Bureau of Reclamation.” 

6. If requested, provide Reclamation with a copy of Collection accession and catalog records.

7. Not repatriate, mortgage, pledge, assign, exchange, give, sublet, discard or part with the Collection or any other U.S. Government-owned property to a third party either directly or indirectly without the prior written or verbal permission of Reclamation. In addition, not take any action whereby any of the Collection of any other U.S. Government-owned property shall or may be encumbered, seized, taken in execution, sold, attached, lost, stolen, destroyed, or damaged without the prior written or verbal permission of Reclamation.          

Reclamation’s responsibilities are:

1. Pay the costs of long-term curation, contingent upon appropriation.
2. Submit any new collections and associated records in accordance with 36 CFR 79 and procedures and policies for submission of collections to the Museum, including the documentation of any necessary consultations or permissions. Reclamation shall only submit and accession collections after reviewing them against the Region’s and the Museum’s Scope of Collection Statements.
3. Pay the standard unit curation entrance charges for any new collections and associated records accepted by the Museum. 
4. Pay fees for special processing (e.g. photography, out-going loan processing, or deaccession) of Reclamation materials when such special handling is requested by Reclamation.
5. Reclamation shall not pay fees for any loan of the Collection. Such fees shall be paid by those parties requesting the loan and not by Reclamation.
6. Arrange any necessary conservation prior to bringing new collections to the Museum or arrange to acquire necessary conservation once collections are deposited with the Museum.
7. Permit the museum to carry out destructive or non-destructive treatments or research on common items within the Collection, but review and consult with the Museum about any proposal to destructively analyze rare, significant or controversial objects within the Collection.

Miscellaneous

• Other