Mission Kampala Ambassador's Special Self-Help Fund 2024

The project must be submitted by an organized group, motivated, who has a real need, and has already worked with communities. The project should be feasible based on the socio-economic context and include the necessary information and documentation indicated on the form.

Interested organizations can obtain an application from the Office of Self Help or download it here: Special Self-Help Fund Application (PDF 213 KB). The organization may also send its own drafted project provide that all needed information in the SSH application were answered in their proposal.

The applicant should fill the form carefully with special emphasis on the following critical aspects of the proposed project:

• Objectives, impacts and key activities
• Implementation strategy
• Monitoring mechanisms
• Itemized budget

The application should be sent to:

Special Self-Help Coordinator

U.S. Embassy Kampala

Plot 1577 Ggaba Road, P.O. Box 7007

Kampala, Uganda

KampalaSelfHelp@state.gov

1. ELIGIBILITY INFORMATION

C.1 Eligible Applicants

The U.S. Embassy Kampala Small Grants Office welcomes applications from all established Uganda-based, non-profit organizations/Non-Governmental Organizations (NGO), Community Based Organizations (CBO), and grassroots organizations. The application must be submitted by an organization that is motivated, demonstrates a real need, and has already successfully implemented projects in the community. The project should be feasible and based on the socioeconomic context of the local community.

To be eligible for funding, your project must meet the following criteria:

1. Be community-based.
2. Be initiated locally.
3. Be administered at the local level; and
4. Include substantial community participation and contributions in cash, labor, food, accommodation for qualified labor, transportation costs, or materials such as carts of sand or gravel, bricks for construction, fence materials, or water.
5. Organizations that apply for SSH funds must be established and registered as Community Based Organizations (CBO) or Non-Governmental Organizations (NGO) at the local government level in the communities in which they work. Please provide registration certificate.
6. Help improve basic economic or social conditions at the local community or village level and have long-lived value. Particular attention will be given to projects that focus of enhancing civic engagement, fiscal independence, and reduce the effects of climate change.
7. The projects should be high impact, benefiting the greatest number of people possible.
8. Funding is limited to one project, which must be completed within twelve (12) months or less.
9. Projects must be self-sustaining upon completion. The U.S. Embassy’s support for the project must be a one-time-only/one grant contribution.
10. Projects must be within the community’s ability to maintain and operate. Requests for large-scale agriculture or construction projects, or for expensive equipment are not considered priority projects.
11. All applicants must display sound management in the form of financial and administrative procedures that protect against waste, fraud, and abuse.

C.2 Cost Sharing or Matching

Although providing a specific cost sharing, matching, or cost participation amount is not an eligibility requirement for this NOFO, the project proposal must include community participation and contributions in cash, labor, and/or materials as noted above in C.1.

The Special Self-Help Program does NOT fund:

1. Requests to buy equipment like vehicles, motorcycles, office equipment, computers, phones, tablets, copiers, and stereos.
2. Salaries or supervision costs for the supervising organization. Contingency estimates also do not qualify.
3. Labor, salaries, operating costs, printing material, fuel, or land.
4. Payment for pesticides and herbicides
5. Proposals that have a purely police, military, or cultural emphasis.
6. Religious projects unless they genuinely assist the whole community without regard to religious affiliation.
7. Personal businesses.
8. Scholarships, donations, start-up money, loans or honorariums.
9. HIV/AIDS projects.
10. Projects that focus on refugees or displaced persons. There are specific U.S. bilateral or multilateral assistance programs designed to address those needs.
11. Projects that the community cannot continue after the SSH funding cycle has ended.
12. Projects that have received prior SSH funds.
13. To remodel or renovate an existing facility that is in disrepair because of neglect or lack of money.
14. Office supplies such as pencils, paper, forms, and folders.
15. Projects that are partially funded by another donor or from the Government of Uganda. Funds cannot be commingled with funds from other donors, international organizations or other U.S. government programs.
16. SSH funds may not be used to buy previously owned equipment, luxury goods, or gambling equipment.
17. Activities that are the responsibility of the government, for example, building hospitals.
18. Activities that could potentially create tension within the community, harm community members, or damage the environment.
19. Sports equipment or uniforms for a national sport team.
20. Musical instruments or uniforms for a national orchestra or dance company.
21. Surveillance equipment.
22. Abortion-related facilities and services.
23. Payments to government officials.
24. Ceremonies, parties, celebrations, or ‘representational’ expenses.

C.4 Other

To be eligible to receive an award, all organizations must have a Unique Entity ID (UEI) Number or evidence of applying for a UEI.  Any selected organization will be required to have a UEI for the grant to be issued. Organizations can register for a UEI at https://sam.gov/content/entity-registration .  Please see Section D.3 for information on how to obtain these registrations.

Any applicant listed on the Excluded Parties List System in the System for Award Management (SAM) (www.sam.gov) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR,1986 Comp., p.189) and 12689 (3 CFR,1989 Comp., p. 235), “Debarment and Suspension.”

Additionally, no entity listed on the Excluded Parties List System in SAM can participate in any activities under an award.

Lastly, applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

1. PROJECT EXAMPLES

D.1 Elements of successful projects

• The project is initiated by the community.
• The project benefits the greatest number of people within the community.
• The project plan contains pre-established long-term goals and a coherent plan to keep the project running in the future.
• A capable project manager who is a long-term resident in the community is responsible for the project.
• The project is assisted by a non-biased umbrella organization, such as a religious mission or a local NGO that provides guidance and arbitration on issues when necessary.
• There is strong coordination and communication amongst the grant-recipient group, local leaders, and local government representatives.
• The project makes use of materials and supplies that can be maintained by the community, and the use of materials that will not harm the environment.

1. APPLICATION AND SUBMISSION INFORMATION

E.1 Address to Request Application Package

Applicants can find the required application forms on the U.S. Embassy Kampala website at https://ug.usembassy.gov/embassy/kampala/grant-programs/?_ga=2.158558194.912728234.1709815691-399122090.1698829609  or on www.grants.gov  under the announcement title “Small Grants Ambassador’s Special Self-Help Program,” funding opportunity number DOS-KAM-AMBSSH-FY22.

E.2 Content and Form of Application Submission

Complete applications must include the following:

1. Complete the SSH 2024 application (Annex A)
2. Completed Budget package (Annex B). Includes:
3. Detailed line-item budget.
4. Budget Narrative; and
5. Activity logical framework with project timeline.
6. A copy of the organization’s registration certificate, if available.
7. A letter of approval for proposed project from the local development committee, tribal authority, and/or local town or district council.
8. Original pro-forma invoices/quotations from the intended suppliers. Three quotes for each item are required.

Download: Detailed NOFO: Ambassador’s Special Self-Help Program 2024

Download: Budget Template: SSH 2024 BUDGET

Download: Application Form: SSH2024-APPLICATION-FORM

All application materials must be submitted in English. Please make a copy of your entire application for your own records.

• Submission Dates and Times

Applications are due no later than 11:59 p.m. Eastern Africa Time (EAT), on June 4, 2024, and must be made electronically to KampalaSelfHelp@state.gov.

Please submit the application package in Word and Excel format; do not submit as a PDF.

1. APPLICATION REVIEW INFORMATION

F.1 Criteria

Only complete applications will be evaluated. The Proposal Review Committee will evaluate proposals according to several criteria, including: quality of project idea and impact on target group; community participation and contribution in the project design, implementation, and monitoring and evaluation; project outreach/impact (i.e. cost per beneficiary); feasibility of successful project implementation/impact (over a 1-year grant period); sustainability; and transparent and participatory beneficiary selection process.

Organizational capacity and past performance will also be considered.

F.2 Review and Selection Process

The Small Grants Office strives to ensure each application receives a balanced evaluation by a Review Panel. The Small Grants Office will determine technical eligibility for all applications. Proposals that meet the evaluation criteria and move on to the next level will be informed of next steps in the application process. Non-eligible applicants will be notified that they are not being considered for funding.

• CONTACT INFORMATION

For technical submission questions related to this solicitation, please contact the Small Grants Office at KampalaSelfHelp@state.gov or +256 (0)414 306444.

Applications and additional guidelines are available at https://ug.usembassy.gov/embassy/kampala/grant-programs/?_ga=2.158558194.912728234.1709815691-399122090.1698829609

• OTHER INFORMATION

Applicants should be aware that Small Grants Office understands that some information contained in applications may be considered sensitive or proprietary and will make appropriate efforts to protect such information.

Issuance of the NOFO and negotiation of applications does not constitute an award commitment on the part of the U.S. government. The Small Grants Office reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the project evaluation requirements.