U.S. Embassy Abidjan PAS Annual Program Statement

Content of Application

Please ensure:

• The proposal clearly addresses the goals and objectives of this funding opportunity
• All documents are in English

·        All budgets are in U.S. dollars

·        All pages are numbered

·        All documents are formatted to 8 ½ x 11 paper, and

·        All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

1. Mandatory application forms

·        SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance --individuals) at https://ci.usembassy.gov..

·        SF424A (Budget Information for Non-Construction programs) at https://ci.usembassy.gov.

·        SF424B (Assurances for Non-Construction programs) at https://ci.usembassy.gov..

2. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

3. Proposal (10 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below. 

·        Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.

• Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
• Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
• Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Côte d’Ivoire will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
• Program Activities: Describe the program activities and how they will help achieve the objectives.
• Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
• Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
• Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program? 
• Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
• Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
• Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.

5. Attachments (suggested examples):

·        1-page CV or resume of key personnel who are proposed for the program

·        Letters of support from program partners describing the roles and responsibilities of each partner

·        Official permission letters, if required for program activities

6. Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

·        Unique Identifier Number from Dun & Bradstreet (DUNS number)

·        NCAGE/CAGE code: NATO Commercial & Government Entity Code

·        www.SAM.gov registration : System for Award Management