State Board Programming Grants

of the nation’s history, democracy, and culture from the founding era to the present day. The purpose of this grant program is to assist state boards to broaden preservation of, and increased online access to, historical records; develop and promote best practices; support activities that put the American people in touch with primary sources in their communities and online; promote the institutional advancement of organizations in underserved communities; and assist locally based repositories with training and tools to improve their stewardship abilities. The Commission will award grants to state historical records advisory boards to: ? Operate state-based regrant programs that preserve historical records and make them available online ? Carry out traveling archivist programs that provide onsite assistance and follow-up advice to repositories ? Provide educational and outreach programs, workshops, and other activities that enhance citizen and student engagement with historical records ? Offer scholarships, training opportunities, and other programs that support institutional advancement among records repositories, especially those in underserved communities ? Collaborate on projects with other organizations to address common problems or shared opportunities within a state or among a consortium of state archives ? Hold or participate in meetings and public forums on statewide or national archival issues. The NHPRC encourages organizations to actively engage the public in the work of the project. Projects utilizing traditional approaches with a proven record of success, as well as projects testing innovative approaches, are welcome. All applications should outline a process for contacting institutions and individuals who participate in the board’s programs (i.e., regrant and training scholarship recipients, workshop attendees, etc.) to determine how they benefited from the program in which they participated. Applications should also outline a process for evaluating the board’s programs, determining their effectiveness, and proposing appropriate changes. For a comprehensive list of Commission limitations on funding, please see: "What we do and do not fund" (http://www.archives.gov/nhprc/apply/eligibility.html). Applications that consist entirely of ineligible activities will not be considered. State boards are encouraged to consider also applying under the Commission’s Archival Collaboratives: Planning and Implementation Grants program. Funding from this program can be used to build on the current efforts of state archives and state boards to address the needs of small and underrepresented archives as they work to make their collections more readily available for public discovery and use; utilize best practices, tools, and techniques; and implement management structures that will promote long-term sustainability and growth. This program can provide the funding necessary to support the staffing, consultants, travel, and other expenses related to the development of archival collaboratives within the state or with other states. The development of collaboratives will provide a mechanism for repositories to work together on a continuing basis to expand on what they have learned through a regrant project, a workshop, or some other program opportunity. These collaboratives can also be used to expand the capabilities of institutions so that they are in a position to apply for a regrant or for funding directly from the NHPRC, either individually or as a collaborative. Award Information The Commission offers two levels of funding. A Level I grant is for one year and for up to $12,000. A Level II grant is for one year and for up to $40,000 or for two years and for up to $80,000. Applicants may request either Level I or Level II funding, but not both. The Commission expects to make up to a total of 30 grants in this category for a total of up to $800,000. Grants begin no earlier than January 1, 2022. The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publicity, publications, and other products that result from its support. Eligibility These grants are awarded only to state historical records advisory boards in each state, or to the state agency responsible for the state board, ordinarily the state archives. Another state agency, or a non-profit organization, such as a foundation or university, acting on behalf of the designated state agency may apply. States also include the District of Columbia, the Commonwealth of Puerto Rico, and United States territories. Projects must include at least one of the eligible activities described for the program. Applicants must include all required elements (SF 424, Narrative, NHPRC Budget Form, and Supplemental Materials). Applications that do not meet either of these criteria will not be considered. In order to ensure eligibility, applicants should first review the rules and regulations governing NHPRC grants under the Administering an NHPRC Grant section. Cost Sharing The total costs of a project are shared between the NHPRC and the applicant organization. Cost sharing is required. The applicant's financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101). Indirect costs must be listed under the applicant's cost sharing contribution. The Commission provides no more than 75 per cent of total project costs in the State Board Programming Grants category. For example, a request of $40,000 in NHPRC grant funds means the applicant institution must provide at least $13,334 in cost share.Other Requirements Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at https://sam.gov. Please refer to the User Guides section and the Grants Registrations PDF.